How To Save a File


Save early, save often. Follow that rule and you will be happy in your relationship with saving. To save a file means to store it on some permanent medium such as hour hard drive of a CD-ROM. Saving a file involves (1) giving it a name that relates to its content; (2) putting the file in a place you can find it; and (3) using your computer to make a digital record. It is one of the most fundamental and critically important of all computer processes.

When you first create a file, it is saved in temporary memory. Should your computer lose power or should you turn off your computer, the file will disappear. To actually save the file you have to transfer it from temporary to permanent memory. That involves putting the file on some sort of storage medium like a hard drive, USB drive, floppy disk, or CD-ROM.

The actual process is straightforward. Have your file open and onscreen. Do not highlight any part of it and don't worry that not all of the file actually appears.
When you save a document for the first time, you will need to supply a name for that document. To do that go to File > Save As. The File dropdown menu appears. Note that our friend the ellipsis (...) is attached to the command. When you click Save As, an onscreen box will appear onscreen asking you to make some choices.
Near the bottom of the box you should fill in a name where there is a blank next to File Name. When deciding on a name, try to make it have something to do with the file's actual content. Also, try to be consistent in how you name files. This will help you remember the names when you want to open that saved file. Notice that the file at right is being saved to "My Documents". (under the blue bar.) This is a convenient place to store your files. Another convenient place to locate these files is on the Desktop.
After you have named the file, that name will appear in the blue bar at the top of your screen. If it does not appear, then you have not saved properly. Just repeat the process in this case. You only need to do a Save As one time for any document. However, you can do it a second time to save a copy of the document under a separate name. Once the Save As process is complete, simply do File > Save or use the keyboard shortcut Ctrl + S to save your files as you work.

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