Send an E-Mail Message


Creating and sending an e-mail message is, in many ways, similar to writing a letter without a stamp. In fact sending an e-mail is much the same as sending a letter. The main difference is that the e-mail is delivered almost instantly, although there can be delays caused by server problems, the fact that a recipient's mail box might be full, and other technical problems that will occur from time to time. This is noted because you absolutely cannot assume that an e-mail message will go through 100% of the time. So, if you want to be sure that the message is received, ask the recipient to write back a short note confirming this receipt.

Essentially all e-mails sent from a Windows-based computer work the same. They require that you have access to an e-mail server. In terms of sending, the server's job is to take your message and be sure it gets on the Internet to go to the recipient. Typically the server will also maintain a file of "sent messages" so you have an automatic record of all correspondence.

The first step in sending an e-mail is to log on to the server. Your provider screen will present a choice that looks something like this. Depending on your server, you will either fill in your username first or just click on Go without having to supply a username. NOTE: There are many different e-mail managements systems available. Your might look very different from this sample.
The "Go" button will bring you to another dialog box, where you supply user and password information. Note: for best security your password should contain a combination of text characters and at least one number. After you provide this information, Click OK.
You will then be logged on to the server. Every e-mail program will give you a way to create a new message. In the example at right, you would click on New button, located in the screen's upper left-hand corner.
Your new message appears. You must fill in the To line. Provide the recipient's address (no blank spaces allowed). An e-mail address consists of the username (example: jonesg) followed by the @ sign, followed by the domain name (example: yahoo.com). All three elements must be present for the e-mail to be sent. It is a good idea (but not absolutely necessary) to also fill in the Subject line, since that gives your recipient an idea of why you are writing. Your message then goes in the blank space. Cc sends a copy to another person(s). Bcc sends a copy to another person, but hides that fact from the original recipient.
You might or might not receive a message like this confirming that your e-mail has been sent. Whether you receive this depends on how your e-mail server is configured by the administrator. Regardless, if you really need to know that your message is received, then ask the recipient to confirm that fact to you!

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